Real Estate Operations Coordinator

Real Estate Operations Coordinator – Property Management, Leasing & Tenant Coordination

Full-Time | Remote | U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a Real Estate Operations Coordinator to support the day-to-day operations of residential and commercial property portfolios.

This is a hands-on operations role focused on tenant communication, leasing, maintenance coordination, property management systems, and owner reporting.

You’ll work closely with tenants, vendors, property owners, and internal teams to keep property operations organized, responsive, and running smoothly.

What You’ll Own

Tenant & Leasing Coordination

Respond to tenant inquiries regarding rent, leases, maintenance, and property policies

Process leases, renewals, applications, and tenant onboarding documentation

Send rent, renewal, and compliance reminders

Maintain accurate tenant files and signed documentation

Support property listings across Zillow, Apartments.com, MLS, and similar platforms

Property Management Systems

Maintain accurate records in Yardi, AppFolio, Buildium, or similar platforms

Track rent collections, delinquencies, occupancy, vacancies, and late fees

Maintain rent rolls, occupancy trackers, and operational reports

Keep tenant and property records accurate and up to date

Maintenance & Vendor Coordination

Create and assign maintenance work orders

Coordinate scheduling between tenants and vendors

Track maintenance requests through completion

Follow up proactively on outstanding issues

Verify vendor invoices against completed work

Owner Reporting & Operations

Prepare owner statements, occupancy reports, vacancy updates, and operational summaries

Provide visibility into rent collections, leasing activity, and open maintenance issues

Ensure reporting is accurate and delivered on time

Documentation & Compliance

Maintain organized, audit-ready property documentation

Support compliance with Fair Housing requirements, lease procedures, and applicable landlord-tenant regulations

Ensure applications, inspections, agreements, and tenant records are properly maintained

Requirements

2+ years of experience in property management, leasing coordination, real estate operations, or property administration

Hands-on experience with Yardi, AppFolio, Buildium, or similar property management software

Experience with leasing documentation and tenant communication

Understanding of rent collection and maintenance workflows

Strong Microsoft Office and Google Workspace skills

Excellent written and verbal English communication

Strong organization, attention to detail, and follow-through

Comfortable working remotely during U.S. business hours

Nice to Have

Experience supporting portfolios of 100+ units

Residential, commercial, or mixed-use property experience

Multi-state property management exposure

Familiarity with DocuSign or Dotloop

Experience with security deposits, owner statements, trust accounting, or property accounting workflows

What Success Looks Like

Tenant inquiries and maintenance requests are handled promptly

Leases and property documentation remain accurate and organized

Rent, occupancy, and delinquency records stay current

Maintenance work orders move efficiently from request to completion

Owners receive timely, reliable updates

No important follow-ups or operational details fall through the cracks

Why Join

Fully remote opportunity

Hands-on ownership across property operations

Exposure to leasing, tenant relations, maintenance, reporting, and compliance

Direct impact on tenant experience and portfolio performance

Growth opportunities into Property Manager, Operations Manager, or Portfolio Coordinator roles

Interview Process

Initial Application Review

Spark Hire Intro Video

Interview with Pavago Recruiter

Client Interview

Offer & Onboarding

Apply Now

If you have experience in property management or real estate operations, know your way around property management systems, and can confidently coordinate tenants, leases, vendors, and day-to-day workflows, we’d love to hear from you.

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Originally posted on Himalayas