Executive Assistant

Executive Assistant / Administrative Coordinator

We are seeking a reliable, organized, and detail-oriented Executive Assistant / Administrative Coordinator to support the daily operations of a growing spa business. The ideal candidate is fluent in English, tech-savvy, and capable of handling both administrative and client-facing tasks with minimal supervision.

Key Responsibilities

Client & Lead Management

Manage and organize client leads using Excel and Google Sheets

Maintain structured digital filing systems in Google Drive

Handle client follow-ups, confirmations, and feedback collection

Scheduling & Coordination

Schedule and coordinate appointments, meetings, and follow-ups

Manage Google Calendar and ensure smooth daily scheduling

Communication

Respond to client inquiries via phone and email (inbound and outbound)

Maintain professional and friendly communication at all times

Finance & Reporting Support

Record and track income and expenses

Prepare weekly reports for the accountant

Operations & Supplies

Communicate with suppliers for orders and restocking

Track purchases and inventory levels

Documentation

Prepare and organize business documents (invoices, contracts, W-9 forms, etc.)

Maintain accurate and updated business records

Marketing Support (Optional)

Assist with basic Facebook and Instagram page management if needed

Requirements

Excellent English communication skills (spoken and written)

Strong organizational and computer skills (Excel, Google Drive, Google Calendar)

Highly responsible, trustworthy, and detail-oriented

Comfortable handling phone calls and email communication

Able to manage multiple tasks independently

Proactive, self-motivated, and willing to grow with the business

Preferred Qualities

Previous experience in administrative support, customer service, or coordination roles

Experience working remotely or independently

Ability to work in a fast-paced environment while staying organized

Position Type

Remote / Work from Home

Full-Time or Part-Time (depending on availability)

Salary: Up to $6/hr

Originally posted on Himalayas