Administrative Assistant

Are you ready to unlock intelligence?

If you don’t think you meet all of the criteria below but are still interested in the job, please apply. Nobody checks every box - we’re looking for candidates that are particularly strong in a few areas, and have some interest and capabilities in others.

About the Role

The Administrative Assistant is dedicated to supporting the U.S. Sales leadership team. This role is foundational — it is the first of what will eventually be a team of eight Administrative Assistants supporting Vice Presidents across the organization. The successful candidate will play a critical part in enabling senior U.S. Sales leaders to operate at maximum effectiveness by owning the day-to-day administrative infrastructure that keeps them organized, on schedule, and focused on strategic priorities.

This is not a content or strategy role. The Administrative Assistant is responsible for operational and logistical excellence — calendar ownership, seamless travel, and accurate expenses. In some cases, the Administrative Assistant will partner with the Executive Assistant and/or others on the Workplace Experience team to provide support.

Key Responsibilities

Calendar & Schedule Management

Own and manage complex, multi-time-zone calendars for U.S. Sales leaders

Proactively anticipate scheduling conflicts and resolve them with minimal disruption

Prioritize meeting requests in alignment with leadership priorities and rhythms

Coordinate across internal and external stakeholders to schedule meetings efficiently

Travel Coordination

Arrange end-to-end domestic and international travel including flights, hotels, ground transportation, and visas

Build detailed itineraries and travel briefs that minimize friction for leaders on the road

Monitor travel disruptions and proactively adjust arrangements as needed

Ensure compliance with company travel policies

Expense Reporting

Prepare, submit, and track expense reports on behalf of supported leaders

Ensure timely submission and policy compliance

Serve as the point of contact for expense-related follow-ups and reconciliations

General Administrative Support

Serve as a primary point of contact and liaison on behalf of U.S. Sales leaders for routine administrative matters

Handle correspondence, document routing, and information requests with professionalism and discretion

Maintain organized filing systems (digital and physical) for key documents and records

Identify opportunities to improve administrative processes and bring forward solutions proactively

Scope Clarification

This role is designed to free senior leaders from operational and administrative tasks — not to serve as a content owner, strategist, or business analyst. The following are outside the scope of this role:

QBR and Town Hall content, strategy, narrative, or metrics ownership (these remain with U.S. Sales leadership)

Business analysis, sales reporting, or data interpretation

People management or HR responsibilities

Budget ownership or financial decision-making

Qualifications

Required

3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior business leaders

Demonstrated ability to manage complex, multi-time-zone calendars with a high degree of accuracy and prioritization

Experience coordinating international travel and building detailed travel itineraries

Proficiency with expense management tools and processes

Excellent written and verbal communication skills in English; professional fluency required

Strong organizational skills with the ability to manage multiple priorities simultaneously without dropping details

High degree of discretion and sound judgment when handling sensitive or confidential information

Proficiency with productivity and collaboration tools (e.g., Google Workspace or Microsoft 365, Slack, Zoom, Concur or similar expense platforms)

Preferred

Prior experience supporting a Sales, GTM, or Revenue organization

Experience supporting leaders in a global or matrixed organization with stakeholders across multiple regions

About the Team

This role sits within a growing Executive and Administrative Assistant function being built to support the company's Vice Presidents and senior leaders at scale. As the inaugural U.S.-focused Administrative Assistant, you will help shape what great administrative support looks like in our organization and contribute to the development of this team as it grows to four dedicated Administrative Assistants across the business.

About Kong:

Kong Inc., a leading developer of API and AI connectivity technologies, is building the infrastructure that powers the agentic era. Trusted by the Fortune 500 and startups alike, Kong's unified API and AI platform, Kong Konnect, enables organizations to secure, manage, accelerate, govern, and monetize the flow of intelligence across APIs and AI models. For more information, visit www.konghq.com.