AIA Billing Specialist

AIA Billing Specialist – Construction Billing, SOV & Bonding

Full-Time | Remote | U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring an experienced AIA Billing Specialist to manage billing, contracts, bonding, and project documentation for a growing U.S. commercial construction operation.

This is a specialized construction billing role. We’re looking for someone with direct experience handling AIA G702/G703 billing, Schedule of Values (SOV), retainage, and construction bonds.

You’ll help ensure multiple active projects remain accurately billed, properly documented, and on schedule.

What You’ll Own

AIA Billing & SOV

Prepare and submit AIA G702/G703 payment applications

Create, maintain, and update Schedule of Values (SOV)

Track retainage and project payment milestones

Monitor billing deadlines and ensure accurate, timely submissions

Identify billing discrepancies or payment issues before they impact cash flow

Contracts & Construction Bonding

Organize and track commercial construction contracts

Coordinate bid bonds, performance bonds, and maintenance bonds

Prepare and submit required bonding documentation

Communicate with bonding companies, municipalities, general contractors, and project stakeholders

Track contractual requirements and documentation deadlines

Project Documentation & Systems

Maintain project records, schedules, permits, and supporting documentation

Keep project information updated in Buildertrend or similar construction management systems

Maintain accurate CRM and project tracking records

Ensure documentation remains organized and accessible across active projects

Project & Administrative Coordination

Communicate with clients, contractors, vendors, and other stakeholders

Support pre-construction and project administration

Participate in project meetings and provide billing/documentation updates

Track outstanding requirements and proactively follow up

Requirements

Must Have

Prior experience supporting a U.S.-based general contractor or commercial construction company

Hands-on experience with AIA billing and G702/G703 payment applications

Strong experience managing Schedule of Values (SOV)

Experience tracking retainage

Knowledge of bid bonds, performance bonds, and maintenance bonds

Strong Microsoft Excel and Microsoft Office skills

Excellent written and verbal English communication

Strong organization and ability to manage multiple active projects

High attention to detail when handling financial and contractual documentation

Ability to work independently during U.S. business hours

Nice to Have

Buildertrend or similar construction management software experience

Commercial construction, landscaping, or trades industry background

Construction accounting or bookkeeping experience

Familiarity with construction financial reporting and payment tracking

CRM and project management system experience

What Success Looks Like

AIA billing packages are accurate and submitted on time

SOVs and retainage records remain current

Bonding requirements are completed before deadlines

Project and contract documentation stays organized and accurate

Billing delays and payment issues are proactively identified

Leadership has clear visibility into billing and project status

Why Join

Fully remote opportunity

Specialized role within U.S. commercial construction

High ownership over billing and project administration

Direct exposure to contracts, bonding, and construction financial workflows

Opportunity to become a key operational resource across multiple active projects

Long-term growth within construction billing and project operations

Interview Process

Initial Application Review

Spark Hire Intro Video

Pavago Recruiter Interview

Client Interview

Offer & Onboarding

Apply Now

If you have hands-on experience with AIA G702/G703 billing, Schedule of Values, retainage, and construction bonding, we’d love to hear from you.

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Originally posted on Himalayas