AIA Billing Specialist

AIA Billing Specialist – Construction Billing, SOV & Bonding

Full-Time | Remote | U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring an experienced AIA Billing Specialist to manage construction billing, contracts, bonding, and project documentation across multiple active commercial projects.

This is a specialized construction operations role. We’re specifically looking for someone with experience supporting a U.S.-based general contractor or commercial construction company and hands-on expertise with AIA G702/G703 billing, Schedule of Values (SOV), retainage, and construction bonds.

What You’ll Own

AIA Billing & SOV

Prepare and submit AIA G702/G703 payment applications

Build, maintain, and update Schedule of Values (SOV)

Track retainage and project payment milestones

Ensure billing packages are accurate and submitted on time

Identify billing issues before they impact project cash flow

Contracts & Construction Bonding

Organize and manage commercial construction contracts

Coordinate bid bonds, performance bonds, and maintenance bonds

Prepare and submit required bonding documentation

Communicate with bonding companies, municipalities, contractors, and other stakeholders

Track contractual requirements and documentation deadlines

Project Administration

Maintain project records, milestones, and documentation

Update Buildertrend or similar construction management systems

Keep project and CRM data accurate and current

Organize contracts, permits, billing records, and supporting documents

Participate in project meetings and provide status updates

Communication & Coordination

Coordinate with clients, contractors, vendors, and project stakeholders

Support pre-construction and pre-sales administration

Follow up proactively on outstanding documentation

Keep leadership informed of billing, bonding, and documentation risks

What We’re Looking For

Must Have

Remote experience supporting a U.S.-based general contractor or commercial construction company

Hands-on experience with AIA billing

Strong knowledge of G702/G703 payment applications

Experience creating and maintaining Schedule of Values (SOV)

Experience tracking retainage

Knowledge of construction bonding, including:

Bid bonds

Performance bonds

Maintenance bonds

Strong Microsoft Excel and Office skills

Excellent written and spoken English

Exceptional attention to detail and deadline management

Ability to independently manage multiple active projects

Nice to Have

Buildertrend or similar construction software experience

Commercial construction, landscaping, or trades industry background

Construction accounting or bookkeeping experience

Familiarity with construction financial reporting

CRM and project tracking system experience

What Success Looks Like

Accurate and on-time AIA billing submissions

Clean and current SOV and retainage tracking

Bonding documentation completed within required deadlines

Fewer billing delays and payment issues

Accurate project records and documentation

Strong visibility across active projects

Consistent compliance with contractual and administrative deadlines

Why This Role Stands Out

Specialized ownership of AIA billing and construction operations

Work directly across multiple U.S. commercial construction projects

High-impact role tied directly to project cash flow and execution

Fully remote environment

Opportunity to deepen expertise in construction billing, contracts, and project administration

Interview Process

Initial Phone Screen

Spark Hire Intro Video

Client Interview

Offer & Onboarding

Apply Now

If you have direct U.S. commercial construction experience and are confident managing AIA G702/G703 billing, SOVs, retainage, and construction bonds, we’d love to hear from you.

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Originally posted on Himalayas