AU Executive Assistant / Personal Assistant (018-718)

​​Looking for Philippines-based candidates

Job Role: Executive Assistant / Personal Assistant

Compensation range: $1,600 AUD - $2,000 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is fully flexible across Sydney, USA, and France time zones. While there is no fixed 9am–5pm structure, the expectation is availability and coverage across a 7am–7pm window, with the contractor managing their own time within that period to ensure all business and personal support needs are met across overlapping time zones.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: A privately held investment firm focused on managing and growing a diversified portfolio across media, technology, property, and venture capital investments in Australia and Europe.

Role Overview: We are seeking a highly experienced Executive Assistant / Personal Assistant to support a Sydney-based principal managing international investments, stakeholders, and personal responsibilities across multiple time zones (Australia, USA, and France).

This is a senior EA/PA role requiring exceptional organisational ability, financial administration skills, and proactive systems thinking. The successful candidate will manage complex scheduling across global time zones, oversee communications, and support both business and personal coordination tasks.

A strong emphasis is placed on accuracy, initiative, written communication, and the ability to build systems that reduce operational friction.

Key Responsibilities:

Executive Support

Manage complex diary across Australia, USA, and Europe time zones

Coordinate meetings, run sheets, and daily scheduling adjustments

Monitor inbox and draft professional communications

Financial & Administrative Support

Manage Xero bookkeeping for both personal and business accounts

Track expenses, invoices, and financial documentation

Support reconciliation and financial organisation

Travel & Logistics

Coordinate international travel, accommodation, and itineraries

Manage changes across time zones and last-minute adjustments

Stakeholder Management

Liaise with investors, partners, clients, and internal teams

Ensure clear, timely, and professional communication

Personal & Operational Support

Support personal scheduling and family-related coordination

Maintain visibility of recurring tasks and commitments

Systems & Efficiency

Use AI and productivity tools to improve workflows

Build and maintain simple systems to reduce recurring issues

Anticipate needs and proactively resolve scheduling conflicts

Requirements

5+ years’ experience as a high-level EA / Executive Assistant

Strong experience with Xero and financial administration

Excellent written English and professional communication skills

Proven ability managing multi-timezone calendars (AU/US/EU)

High attention to detail and structured thinking

Experience supporting senior executives or founders

Strong proficiency in Microsoft Office and productivity tools

Comfortable using AI tools to enhance efficiency

Highly discreet, reliable, and proactive

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

Disclose any existing ongoing roles or client work

Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

Originally posted on Himalayas