AOS - AFE Talent Acquisition & Onboarding Specialist

A growing Melbourne-based recruitment business is looking for a Talent Acquisition & Onboarding Specialist to support recruitment delivery and operational workflows.

This role sits at the centre of the recruitment process - helping source great educators, manage candidate pipelines, coordinate compliance documentation, and keep recruitment systems organised and accurate.

You will work closely with the Founder, supporting the operational side of recruitment so they can focus on school partnerships, interviews and placements.

This is the first operational hire in the business, making it an important role with real scope to grow as the company expands.

What You'll Be Doing

Talent Sourcing & Candidate Pipelines

Identify educators across Australia using LinkedIn, job boards, Facebook communities and internal databases

Build structured talent pools for teaching and education support roles

Maintain organised candidate pipelines across multiple roles

Candidate Screening

Conduct initial candidate screening conversations

Assess teaching background, qualifications and subject specialisations

Understand location preferences and visa or migration considerations

Compliance & Candidate Documentation

Coordinate required candidate documentation and compliance checks

Collect identification, registration records and employment history evidence

Ensure candidate files are complete before progressing through the recruitment process

Candidate Experience

Maintain professional communication with candidates throughout the recruitment journey

Coordinate interviews and follow up on documentation requirements

Ensure candidate notes and communication are accurately recorded in the system

Recruitment Operations

Maintain structured workflows within the ATS platform (JobAdder)

Format resumes and prepare candidate submissions

Schedule interviews and update candidate records

Database & Market Research

Maintain clean and organised recruitment records

Support market mapping by researching schools and leadership teams across Victoria

Assist with outreach campaigns and recruitment marketing activities

What We're Looking For

Experience supporting recruitment, talent acquisition, or candidate coordination

Confidence conducting candidate screening conversations

Strong organisation and workflow management skills

High attention to detail and disciplined record keeping

Experience using an ATS or CRM (JobAdder or similar preferred)

Excellent written and verbal English communication

Bonus if you have:

Experience in education or healthcare recruitment

Exposure to international candidate documentation

Basic Canva or recruitment marketing support skills

Familiarity with AI tools used to support sourcing or recruitment workflows

Why This Role Is Interesting

Work directly with the Founder of a growing recruitment business

Be part of building recruitment operations from the ground up

Gain exposure to sourcing, candidate management and onboarding

Opportunity to grow into broader recruitment responsibilities as the business expands

This is a permanent full-time remote role supporting an Australian recruitment business.

If you enjoy organising recruitment pipelines, sourcing strong candidates and keeping systems running smoothly, we'd love to hear from you.

Originally posted on Himalayas