Virtual Assistant

Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours

Position Type: Full-Time, Remote

Working Hours: U.S. Client Business Hours

About the Role

We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business.

This is not a basic admin role — you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work.

If you’re someone who is organized, proactive, and reliable, this role is built for you.

What You’ll Own

Administrative & Executive Support (Primary Focus)

Manage calendars, meetings, and scheduling across time zones

Coordinate calls and ensure smooth daily planning

Draft and send professional emails, documents, and communications

Prepare meeting notes and track follow-ups

Data & CRM Management

Update and maintain records in:

HubSpot

Salesforce

Zoho CRM

Manage spreadsheets and operational trackers

Organize digital files in:

Google Drive

Dropbox

SharePoint

Research & Task Execution

Conduct online research:

Competitors

Vendors

Market insights

Turn research into:

Structured summaries

Presentations

Support ad hoc and project-based tasks

Customer & Vendor Coordination

Respond to basic client inquiries or route appropriately

Communicate with vendors and track outstanding items

Ensure follow-ups are completed on time

Operations & Project Support

Assist with:

Invoicing and expense tracking

Light bookkeeping (if required)

Update project management tools:

Trello

Asana

Notion

Monday.com

What Makes You a Strong Fit

You are highly organized and detail-oriented

You can manage multiple tasks without dropping the ball

You communicate clearly and professionally

You are proactive and don’t wait for instructions

You are reliable, responsive, and accountable

Required Experience & Skills

1–2 years experience as a:

Virtual Assistant

Administrative Assistant

Operations Support role

Proficiency in:

Microsoft Office

Google Workspace (Docs, Sheets, Gmail, Calendar)

Strong time management and multitasking ability

Reliable internet and remote work setup

Nice to Have

CRM experience:

HubSpot / Salesforce / Zoho CRM

Familiarity with:

QuickBooks / Xero

Experience supporting:

Founders

Startups

Remote teams

Managing multiple clients or executives

What a Typical Day Looks Like

Review calendars and inboxes, prioritize urgent items

Schedule meetings and coordinate logistics

Update CRM records and trackers

Prepare documents, reports, or summaries

Conduct research for ongoing projects

Follow up with vendors or clients

Send end-of-day updates and prep for next day

In short:

You ensure everything runs smoothly and nothing falls through the cracks.

Key Metrics (KPIs)

Tasks completed accurately and on time

Calendar & inbox management efficiency

No missed meetings or deadlines

Clean, organized systems and documentation

Strong responsiveness during working hours

Positive feedback from clients and stakeholders

Why This Role Stands Out

High ownership and visibility across operations

Exposure to multiple business functions

Clear expectations and structured workflows

Opportunity to grow into operations or executive roles

Work directly with founders and decision-makers

Interview Process

Initial Phone Screen

Video Interview with Pavago Recruiter

Practical Task (mock inbox/calendar + research task)

Client Interview

Offer & Background Verification

Apply Now

If you:

Thrive in fast-paced, remote environments

Are organized, proactive, and detail-driven

Enjoy supporting operations and execution

This role is a strong fit.

Originally posted on Himalayas