Executive Assistant – Head of Legal (Primary Support)

About the Company

We are a rapidly expanding global dessert brand with:

360+ locations across the United States

10 locations in the UK

10 locations in Canada

Ongoing international expansion

Our executive team is scaling, and we are seeking a highly organized and experienced

Executive Assistant to provide dedicated support to our Head of Legal, with additional

expense-reporting support for up to three executives.

This role requires professionalism, discretion, and the ability to operate in a fast-paced,

corporate environment.

Role Overview

The Executive Assistant will provide full-time administrative support to the Head of Legal, with

additional shared expense management responsibilities across the executive team.

This role is primarily focused on:

Calendar management

Expense reporting

Travel coordination

Executive-level administrative support

The ideal candidate is structured, proactive, and comfortable working within established

corporate systems and processes.

Key Responsibilities

Executive Calendar Management

Manage and maintain a complex executive calendar

Schedule, reschedule, and coordinate internal and external meetings

Prioritize requests and protect executive time

Coordinate with stakeholders to ensure efficient scheduling

Monitor and manage inboxes related to scheduling needs

Expense Reporting & Administration

Manage monthly expense reporting using SAP Concur

Collect, organize, and upload receipts

Submit expense reports accurately and on time

Provide expense support for up to three executives

Travel Coordination

Book and coordinate executive travel (primarily train travel)

Manage itineraries and scheduling changes

Ensure smooth travel logistics and documentation

Executive & Administrative Support

Provide administrative support for the Head of Legal

Assist with meeting preparation and documentation

Support deck creation and presentation formatting (PowerPoint)

Assist with general Microsoft Office-based tasks

Maintain organized documentation and digital files

Must-Have Qualifications

3–5+ years experience as an Executive Assistant supporting senior leadership

Strong experience in calendar management for executives

Experience handling executive expense reporting

Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)

Strong written and verbal English communication skills

Ability to work full-time in Eastern Time (US)

High level of discretion and professionalism

Strong organizational and prioritization skills

Nice-to-Have Qualifications

Experience using SAP Concur

Experience supporting Legal or Corporate Executives

Strong PowerPoint deck creation skills

Canva proficiency

Experience in fast-growing or multi-location companies

Exposure to global operations

Working Hours

Full-Time (40 hours/week)

Must work Eastern Time (US business hours)

Fully Remote

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$500 entry monthly raffle

NO TRACKER. NO PROBLEM

Originally posted on Himalayas