Executive Assistant

RYZ Labs is looking for a highly skilled Executive Assistant to join one of our clients’ teams. In this role, you will act as the Swiss Army knife and operational backbone behind a serial founder and executive sitting across three AI/automation companies and a busy personal life. Working with chief-of-staff instincts, you will manage both enterprise-level operations and personal logistics, seeing problems before they arise and owning outcomes from day one.

Qualifications:

3+ years supporting a founder, CEO, or high-growth startup executive, ideally in a fast-paced or multi-entity setup

Exceptional written and spoken English with the ability to mirror the founder's voice seamlessly across executive communications

High EQ and absolute discretion with non-negotiable confidentiality across sensitive legal, business, and personal matters

Fluent across modern digital workspaces — Google Workspace, Slack, Notion, Linear, expense platforms, and concierge/travel tools — with active use of AI assistants to streamline workflows

Available during US Eastern Time (ET) business hours, paired with high responsiveness for urgent off-hours needs (e.g., travel or time-sensitive asks)

Proactive problem solver who builds clear approval systems, onboards quickly onto new software, and executes without waiting for instructions

Key Responsibilities:

Own complex calendar operations across three separate business entities and personal schedules, eliminating conflicts and managing heavy multi-tool coordination

Take charge of inbox triage across email and Slack, drafting responses, prioritizing urgent items, and communicating directly as the founder where authorized

Drive meeting preparation and follow-through — compiling briefs beforehand, tracking action items after calls, and holding stakeholders accountable to commitments

Coordinate key business logistics across board members, leadership, enterprise customers, recruitment candidates, and external legal, HR, and finance partners

Manage end-to-end travel logistics for domestic, international, and multi-city itineraries, handling flights, accommodations, dining, and custom experiences

Partner with concierge services and external vendors to conduct research, negotiate favorable pricing, and oversee executive reservations and gifts

Oversee day-to-day personal administration, including household vendors, appointments, and support for family and close team members

Establish and refine operational workflows and decision-making chains that systematically remove executive drag and allow the founder to focus on core ventures

Originally posted on Himalayas