Executive Assistant to the General Manager - 100% Remote - 40K to 50k

The Personal Assistant to General Manager will be responsible for enhancing the executive's effectiveness by providing information and support to the General Manager.

Minimum experience 4-5 years working in a fast-paced executive administrative and operational environment.

Fluent in English (Speaking, Writing, and Reading).

Main Duties and Responsibilities

Liaise between General Manager and various departments to facilitate smooth daily operations

Ensuring all operations are carried on in an appropriate, cost-effective way

Improving operational management systems, processes and best practices

Perform quality controls and monitor production KPIs

Conserve General Managers time by reading, researching, and routing correspondence; drafting documents, reports, presentations and correspondence for review and/or signature from dictation, handwritten notes, and conversation

Research, prioritise, and follow up on incoming issues and concerns addressed to General Manager, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or responds

Able to work independently on projects, from conception to completion. Must be able to work under pressure at times to handle a wide variety of activities and confidential matters

Maintain an updated and accurate calendar as well as schedules appointments and office meetings as requested

Maintain company confidence and protects operations by keeping information confidential

Work closely and effectively with the director keeping him well informed of upcoming commitments, responsibilities and deadlines, following up appropriately

Maintain an extensive filing system for correspondence, business matters, personal matters, and other related data

Facilitate management meetings by planning agendas, developing and distributing; presentations and reports, and capturing meeting minutes and follow-up action plans

Perform other related duties as assigned

Reporting to

To the General Manager

Experience Required

Operational Management

Minimum experience: 4-5 years working in a fast-paced executive administrative environment

Minimum Educational Level Required: Bachelor's Degree

Minimum Career Level Required: Experienced (Manager)

Languages Required: Fluent in English (Speaking, Writing and Reading)

Other Requirements

Bachelors or masters degree in business administration or equivalent

Excellent communication skills, good judgment ability and multi-tasking skills

Work independently, act with appropriate urgency, initiative

Ability to accommodate working styles and perspectives of diverse individuals

Maintaining utmost confidentiality with sensitive and personal information ability to prioritize own work and resources to complete projects on time and solve routine problems effectively

Originally posted on Himalayas