Executive Assistant / Virtual Assistant

VirtueStaff is are seeking a high-level, confident Executive Assistant to serve as a strategic partner to our client. This is not an "order-taker" role; we need a proactive thinker who will learn the nuances of the business to serve clients and manage operations with autonomy. The ideal candidate thrives in a fast-paced environment and leverages AI and modern tech to stay three steps ahead of the schedule.

Responsibilities

Proven experience with email and calendar management

Manage the owner’s email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional "voice".

Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action items

Lead the onboarding process for new clients and pull together high-impact presentations for meetings

Maintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities

Manage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track data

Requirements

Proven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment

Exceptional critical thinking skills; must be a proactive and anticipates needs before they are articulated

Advanced knowledge of ActiveCampaign, Asana, and Google Drive

Strong Excel/Sheets knowledge and data exposure

Highly proficient in using AI tools to increase efficiency and speed

High attention to detail, the ability to learn on the fly, and a confident "executive presence" in client-facing interactions

Benefits

Work From Home

Performance Bonus

Originally posted on Himalayas