Head of Investment Fund Operations

We are seeking a highly experienced Head of Fund Operations to oversee the operational management of a diverse Swiss and Luxembourg fund portfolio within an established international private banking environment.

In this responsible leadership role, you will manage a small team of fund operations specialists and ensure reliable, accurate and efficient processes across fund data, cost management, NAV controls and reporting. You will work closely with internal stakeholders as well as fund administrators, system providers, auditors, tax advisors and other external partners. As a member of the Valuation Committee, you will also contribute your expertise to fund valuation-related decisions.

The position offers a combination of team leadership, fund operations expertise, data management, regulatory knowledge and process automation, with considerable scope to improve existing processes and further professionalise the operational setup.

Location: Basel

Your Responsibilities:

Manage and develop a team of three Fund Operations specialists and oversee operations for the complete Swiss and Luxembourg fund portfolio

Ensure the availability, integrity and quality of fund data across the relevant internal systems

Monitor end-to-end data flows and act as the key contact for the external system provider

Review and validate important fund indicators such as TER, PTR, OGC and transaction costs

Take ownership of the PRIIPs KID production process and ensure that the underlying information is accurate and up to date

Manage the relationship with CACEIS concerning NAV data, including plausibility controls and the investigation and resolution of discrepancies

Participate in valuation-related decisions as an active member of the Valuation Committee

Coordinate the preparation and publication of annual and semi-annual fund reports

Liaise with auditors and tax advisors and oversee relevant fund-related tax topics

Review fund-related invoices and ensure transparency and accuracy of associated costs

Coordinate the preparation of factsheets, monthly fund manager reports and regular reporting for wholesale clients

Analyse existing processes and identify opportunities for greater efficiency, automation and data quality

Drive the use of automation and data-driven approaches to improve fund operations and reporting

Ensure that operational processes and reporting activities are aligned with applicable Swiss and Luxembourg regulatory requirements

Serve as a knowledgeable and reliable contact for internal stakeholders and external service providers across fund operations

Your Profile:

At least 7 years of relevant professional experience in fund operations, fund controlling, fund accounting, fund administration or fund audit

Comprehensive knowledge of the Swiss and Luxembourg fund landscape, ideally including CISA, FINMA, AMAS, UCITS and CSSF regulations

Practical experience with NAV control and oversight and cooperation with external fund administrators

Previous experience with CACEIS is considered an advantage

Strong knowledge of fund reporting, data management, valuation processes and fund-related cost structures

Good technical capabilities, including Python or a comparable scripting language, advanced Excel and experience working with databases and SQL

Experience in automating operational, data or reporting processes is highly desirable

Strong analytical skills and a precise, structured approach to complex data and processes

A proactive, hands-on working style with a high degree of personal responsibility

Previous leadership or people management experience is an advantage

Excellent communication and stakeholder management skills, with the ability to work effectively across different functions and organisations

High level of integrity, reliability and accountability

Comfortable working in an international, regulated financial services environment

University or FH degree in Finance, Business Administration, Economics, Accounting or a comparable discipline

Excellent English skills; German and French are advantageous

What We Offer:

A senior position with broad responsibility for the operational management of a Swiss and Luxembourg fund portfolio

The opportunity to shape and further improve the Fund Operations function and its processes

A varied role combining leadership, fund operations, data and automation

Regular interaction with senior internal stakeholders and key external partners

The opportunity to contribute to the Valuation Committee and support important fund-related decisions

Significant scope to introduce process improvements and strengthen automation and data quality

An international environment within an established and reputable private banking organisation

Flexible working arrangements and a modern working environment

Opportunities for continued professional and personal development