Liberty Region Centralized Admin

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Young Life requires all​ employees to sign a Statement of Faith. We recommend you read this statement before applying​ for any position.

Because of Young Life’s exclusive Christian purposes of evangelism and discipleship as set forth in its Articles of Incorporation and in these Bylaws, and to reflect what has always been and will continue to be the position of Young Life, specifically the Christian belief that each and every employee and volunteer of the corporation should minister as a servant of God with the primary responsibility of proclaiming the gospel of Jesus Christ and, as such, is an integral part of the Christian mission and ministry of the corporation,

Young Life shall only employ individuals or enlist volunteer leaders who: (a) profess a belief in Jesus Christ as their personal Savior and Lord; and (b) subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith. Therefore, employees and volunteers of Young Life, during working and nonworking hours, shall: (i) be ready, willing and able to fulfill such ministry functions as may be required by the organization; (ii) refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life, and (iii) abide by all policies and practices of Young Life including, without limitation, those related to religious belief or ministry activities.

Essential Duties:

1.Communication with Area and Regional Office

Review job hours, job description and expectations with Area Office & Regional Office

Meet with Area Directorregularly todiscuss upcoming events and tasks associated

Review with Area Director area structure, including:

Ministries

Associated volunteers

Meeting times and locations

Discuss the yearly communication plan for donors for your area

Know the difference between YL Fiscal Year, Calendar Year and Mission Year

2. Written and verbal communication as directed by Area Directors and based on specific area:

Respond to calls, voicemail, e-mail and phone calls in a timely and professional manner

Partner with area staff in creating content and graphicsfor donor and other mailing support including:

Promotional resources

Newsletters (EMMA, Canva, etc.)

Social Media

Banquet materials

Maintain area M-Site

3. Support area communication with area staff, area committee, volunteer team leaders and leaders

4. Track donations in YL Connect using financial reports

5. UtilizingYL Connect Volunteers and Staff-Volunteer Roster ensure all volunteers have completed anyrequired screenings.

6. Maintain contact informationwithin YL Connect including the following:

Update area donor information on a regular basis

Enter club card information into YL Connect with correct household, graduation year and ministry affiliations.

Update parent relationships in YL Connect

Maintain newsletter recipient database

Create and maintain banquet invitation list

Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners

Send newsletters

Under the direction of the area staff help manage Core Ministry Counts in YL Connect

7. Volunteer Leader Management

Add volunteers to YL Connect Volunteers

Renew volunteers when appropriate atexpiration date

Create and manage distribution list

8. Event Administration

Camping

Update Area Ministry Site with camp details/registration

Communicate camp trip details to parents through email and/or Emma newsletters

Track participation, payments, health forms and how much each camper has earned in fundraisers in YL Connect

Communicate with parents about camp sign-ups, itineraries and health forms

Confirm transportation; confirm departure/camp departure with bus company

Order camp flyers or postcards for summer camp

Order camp t-shirts and other resources

Support nationally required leader training compliance

Manage camp registrations

Help facilitateschool season weekend if applicable to your area(s)

Assist in deciding on camp cost for trips using Budget Tools

Local fundraising/events (Examples: Banquet/Golf Marathon/Auction/Other)

Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards

Track guest list, table sponsors, RSVP list and donations received from banquet

Manage invitations

Send follow up communications and thank you notes to banquet donors and sponsors

Communicate with sponsor

9. Contribute to Administration Collaboration

Share best practices among peers for all aspects listed above

Education:

Highschool Degree required.

Associate degree preferred

Ongoing education encouraged

Experience Required for the Job:

Previous administrative assistant experience preferred

Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint)

Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions

Good grammar skills and strong written and verbal communication skills

Ability to maintain confidentiality

Basic accounting skills

Detail oriented multi-tasking ability

Proven relational skills with both kids and adults

Initiative with developing processes/systems around events – data organization and maintenance

Great customer service skills

Job Specific Working Conditions:

The anticipated hourly rate for this position can range from $19.60 - $24.53 depending on relevant experience and education, working location, and scheduled weekly hours.

Originally posted on Himalayas