Office Coordinator (NYC)

About Suno

We're building the world's first creative entertainment platform, where the entire world can feel the joy and fulfillment of making music. Music is for everyone: Our users include everyone from grandmothers creating songs for their loved ones, to Grammy winners using Suno Studio, our power tool, to make the most popular hits in the world.

Building the future of entertainment requires ambition. The pace is fast, the problems are hard, and the work demands ownership and intensity. For the right people, it’s incredibly rewarding: a chance to shape a new medium, work with a small team that cares deeply about quality, make music, drink too much coffee, and build something that millions of people use to express themselves in ways that were never before possible.

Suno is the fastest growing consumer entertainment company and the leader in AI music. We are backed by leading investors including Bond Capital, Menlo Ventures, Lightspeed Venture Partners, IVP, Forerunner, Union Square Ventures, Alkeon, Quiet, Matrix Partners, Schroders Capital and, NVentures (venture arm of NVIDIA).

About the Role

We're seeking a detail-oriented Office Coordinator to support our Workplace team and be the heartbeat of our NYC office operations. As the first face visitors see and the go-to person for our team's daily needs, you'll create an environment where creativity and productivity thrive. This role combines the precision of facilities management with the warmth of hospitality.

The ideal candidate thrives in a dynamic environment where no two days are the same, bringing both meticulous organizational skills and a natural talent for making people feel welcome. From managing confidential documents to coordinating team experiences, your attention to detail and proactive approach will ensure our workplace supports our team's best work.

Listen to the song we made about the role! https://suno.com/s/Xvlkl9u53fQxJzIq

What You’ll Do

Administrative Management:

Process and maintain NDAs, waivers, and contracts

Serve as onsite coordinator for guests and candidates

Handle incoming/outgoing package shipments

Scan and distribute incoming mail to appropriate teams

Manage digital and physical filing systems

Serve as primary point of contact for vendors and service providers

Establish and negotiate partnerships with local hotels and vendors

Support visiting executives and special projects

Office Operations & Facilities:

Oversee office maintenance and promptly address facility issues

Maintain daily office cleanliness and organization

Manage security system including badges and camera monitoring

Manage onsite music studio, support partnerships team in hosting artists

Provide plant care and maintenance throughout the office

Monitor and stock food/beverage supplies

Coordinate daily lunch program including setup, service, and cleanup

Maintain office supply inventory

Process incoming and outgoing mail/packages

Manage guest and visitor access, including registration with building security

Oversee AV systems setup and troubleshooting

Coordinate device procurement and inventory

Team Experience:

Plan and execute team events and activities

Create a welcoming environment for employees and visitors

Support office culture initiatives

Support the talent acquisition team through onsite coordination

Support new hire onboarding

What You’ll Need

1-2 years of experience in office management or facilities coordination

Strong organizational and multitasking abilities

Excellent interpersonal and communication skills

Experience managing vendor relationships

Proficiency with office management software and digital tools

Problem-solving mindset with ability to work independently

Detail-oriented approach with a proactive attitude

Comfort with dynamic environments and changing priorities

A love of music is a huge plus

Compensation

The annual salary range for this role is $80,000 - 95,000 + target equity + benefits (including medical, dental, vision, and 401k)

Suno is proud to be an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity, age, marital or family status, disability, genetic information, veteran status, or any other legally protected basis under provincial, federal, state, and local laws, regulations, or ordinances. We will also consider qualified applicants with criminal histories in a manner consistent with the requirements of state and local laws, including the Massachusetts Fair Chance in Employment Act, NYC Fair Chance Act, LA City Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.