Operations Assistant (International)

PermitFlow is redefining how America builds. We’re an applied AI company serving the nation’s builders, tackling one of the largest information challenges in the economy: understanding what can be built, where, and how. Our AI agent workforce helps the fastest-growing construction companies navigate everything from permitting and licensing to inspections and project closeouts – accelerating housing, clean-energy, and infrastructure development across the country.

Despite being a $1.6T industry, construction still suffers from massive delays, wasted capital, and lost opportunity. PermitFlow has already delivered unprecedented speed, accuracy, and visibility to over $20B in development, helping contractors reduce compliance time, de-risk projects, and scale with confidence.

As the U.S. enters a new capex supercycle across data centers, factories, housing, and renewables, joining PermitFlow means building the AI infrastructure at the core of every construction project driving the next wave of reindustrialization.

We’ve raised over $90M, most recently completing our Series B, from top-tier investors including Accel, Kleiner Perkins, Initialized, Y Combinator, Felicis, and Altos Ventures, with backing from leaders at OpenAI, Google, Procore, ServiceTitan, Zillow, PlanGrid, and Uber.

We are looking for a competent, reliable, and detail-oriented Operations Assistant to support our team with building permit applications and related administrative operations.

This is not a basic data-entry or “mouse-moving” position. We need someone who can think, follow through, accurate and organized record keeping, communicate professionally, and take ownership of their work.

What We’re Looking For

Highly organized and detail-oriented

Strong work ethic, integrity, and accountability

Able to prioritize tasks and manage multiple projects and deadlines

Professional and receptive to feedback; does not take corrections personally

Able to work independently without constant supervision

Strong written and verbal communication skills

Keeps a clear and complete paper trail of emails, calls, submissions, responses

Knows when to ask questions and when to escalate an issue to the appropriate person or higher-ranking point of contact

Good team player who communicates updates and problems promptly

Tech-savvy and able to learn and use online permitting portals, software, AI tools, spreadsheets, and other systems

Strong research and problem-solving skills

Able to review documents carefully and identify missing information, errors, or inconsistencies

Takes ownership of assigned work and does not wait to be told every next step

Able to handle repetitive administrative work without becoming careless

Comfortable working with deadlines, revisions, government processes, and follow-ups

Building permit, construction, architecture, engineering, or real estate experience is a strong advantage

The Right Person for This Role

We are looking for someone who gets things done; should be comfortable taking an assignment, understanding what needs to happen, keeping track of the details, following up with the right people, documenting the process, and reporting back clearly.

We value competence, honesty, initiative, accountability, and consistency more than simply being online for a certain number of hours.

Schedule and Compensation

40 hours per week, Monday through Friday.

Night shift hours: 9 PM to 5 AM your local time (aligned to US business hours).

Contract position — no benefits or PTO.

Pay: Pay: $3.50–$7.00/hr depending on location and experience.

What the Application Process Looks Like

Application and video introduction

Criteria Corp assessment

Take-home assignment

Final interview with a recruiter

We move quickly. If your application is complete and meets our requirements, you will hear from us within a few days.

Check out this page to listen to what some of our international members have to say about working at PermitFlow!

PermitFlow provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, gender expression, or family status, as protected by applicable law.

We are committed to a diverse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities. All employment decisions are based on merit, qualifications, and business needs.

Originally posted on Himalayas