RBS- SAAS- FTEA

Position: Executive Assistant

Number of hours: 40 hours/week

Schedule: TBA

Tasks required:

Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements

Provide logistics support for events including RSVP lists, follow-up communications, partnership deliveries, agendas, and printing.

Answer phone calls and/or emails in behalf of the CEO

Plan and organize workflow to comply with established time constraints in order to meet deadlines

Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants

Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups

Handle sensitive and confidential information with the utmost discretion and professionalism

Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach

Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals

Other ad hoc tasks that would be assigned

Requirements:

Must have proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role is required

Foundational understanding of the logistics industry

Hands-on experience in graphic design tools such as Canva

Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)

Knowledge of online calendars and scheduling (Calendly, Google Calendar)

Excellent interpersonal, presentation, verbal and written English communication skills.

Discretion and the ability to handle confidential information

Excellent phone, email and instant messaging etiquette

Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

Adaptability and a proactive mindset

Ability to work independently and in a team-oriented environment

Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision

Originally posted on Himalayas