Remote Executive Operations Assistant (LATAM)

We are seeking a highly organized, systems-oriented Executive Assistant (EA) to support CEO in a fast-growing, process-driven environment. This role is designed for someone who thrives in structured onboarding, values clarity and communication standards, and enjoys building efficient workflows that reduce executive overwhelm.

In the first month, you will take ownership of 3–5 high-impact processes — including inbox management, meeting note synthesis, calendar organization, and task tracking — with responsibilities expanding over time as trust, rhythm, and systems maturity are established.

You will work closely with the CEO and an EA Manager through a structured four-week onboarding program. Training includes documented SOPs, Loom-recorded walkthroughs, ClickUp and Notion certification, and weekly progress updates. The goal is to ensure you are confident and fully prepared before taking on full responsibility for ongoing workflows.

Location: This is a fully remote position.

Job Type: Full-Time

Salary: 1,000-1,600 (based on experience)

Requirements

3+ years as an Executive Assistant, Operations Assistant, or Client-Facing Project Manager

Excellent written communication skills (clear, structured, professional tone)

Strong note-taking ability with skill in synthesizing decisions and action items

High attention to detail in documentation, scheduling, and task tracking

Ability to maintain confidentiality and discretion in sensitive conversations

Strong organizational and prioritization skills

Comfort enforcing structure (calendar standards, inbox rules, task workflows)

Ability to work independently while receiving weekly feedback

Comfortable working in structured digital systems, including: G-mail, Slack, Notion, Loom, Toggl, ClickUp,

Technical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset

Key Responsibilities

Partner Communication & Meeting Support

Attend weekly partner meetings as a listener and note-taker

Capture decisions, action items, and key themes

Create clear, high-level summaries for Slack or ClickUp

Maintain confidentiality and discretion at all times

Use recordings (when provided) to ensure accuracy and build documentation

Email Management & Inbox Organization

Clean and manage Executive’s professional Gmail inbox

Implement and maintain a four-folder triage system:

Action Needed

Follow-Up

Read Later

If Interested

Conduct daily email sweeps:

Morning (by 9:30 AM)

End-of-day (4:15–4:30 PM)

Maintain clear separation between professional and personal email

Calendar Management & Time Tracking

Manage Executive’s Google Calendar

Protect pre-scheduled time blocks

Schedule meetings primarily through Slack coordination

Ensure meetings follow quality standards:

Meaningful titles

Clear agendas

15-minute increments

Structured descriptions

Code time accurately for project tracking

Improve calendar discipline across workflows

Task & Project Management (ClickUp)

Manage tasks, onboarding checklists, and delegated projects in ClickUp

Duplicate and maintain templates

Create tasks from Gmail via integration

Maintain public task lists to avoid silos

Track progress and status updates

Support onboarding documentation processes

Documentation & Systems Development

Record repetitive processes using Loom to build SOPs

Maintain documentation and workflows within Notion (“Assistant OS”)

Track daily reports and task visibility

Improve workflow clarity and reduce executive cognitive load

Support gradual integration of systems into ClickUp

Compliance & Administrative Support (Future Expansion)

Assistance with annual/biennial small business recertification

Navigating government systems and uploading documentation

Supporting financial documentation processes

Reducing friction in compliance-heavy administrative tasks

Benefits

International experience

Opportunity to work remotely from anywhere

Supportive and collaborative team environment

Learning and development opportunities

Potential Performance Bonuses

PTO

HMO after 3 months

Originally posted on Himalayas