Sales Assistant

Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote | U.S. Hours

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours (Aligned with Sales Team Schedules)

About the Role

At Pavago, one of our clients is hiring a highly organized and proactive Sales Assistant to support a fast-moving sales team across CRM management, scheduling, follow-ups, proposals, reporting, and day-to-day sales operations.

This is not a direct selling role.

Instead, you’ll help the sales team stay organized, keep pipeline data accurate, coordinate communication, and ensure deals continue moving forward without operational gaps.

You’ll support:

CRM management

Calendar & meeting coordination

Sales follow-ups

Proposal preparation

Pipeline reporting

Cross-functional coordination

Day-to-day sales operations

If you’re detail-oriented, proactive, and enjoy keeping systems and people organized, this role is a strong fit.

What You’ll Own

CRM Management & Sales Operations

Maintain clean and accurate records across CRM platforms such as:

Salesforce

HubSpot

Zoho CRM

Pipedrive

You’ll:

Update leads, contacts, and opportunities

Maintain accurate pipeline stages

Log activities and notes

Remove duplicate records

Identify and correct missing information

Maintain strong CRM hygiene

Ensure sales leadership has reliable pipeline visibility

Scheduling & Sales Coordination

Coordinate sales meetings efficiently across multiple calendars and time zones.

Schedule:

Sales calls

Product demos

Follow-up meetings

Client meetings

Internal preparation sessions

Use tools such as:

Google Calendar

Outlook

Calendly

Ensure sales representatives have the right meeting context, materials, and information before calls.

Proposal & Sales Document Support

Prepare polished client-facing sales materials, including:

Proposals

Quotes

Presentations

Sales decks

Client documents

Support RFP and RFI responses using existing templates and approved materials.

Use:

Google Slides

Microsoft PowerPoint

Canva

Proofread documents for accuracy, formatting, and professionalism before they are shared externally.

Reporting & Pipeline Tracking

Support leadership with accurate sales reporting.

Prepare:

Weekly sales reports

Monthly sales reports

Pipeline updates

KPI trackers

Sales dashboards

Track:

Pipeline activity

Deal progression

Conversion metrics

Sales performance indicators

Ensure reporting remains accurate and up to date.

Communication & Follow-Ups

Draft and coordinate professional sales communications, including:

Follow-up emails

Meeting summaries

Reminders

Thank-you emails

Next-step communications

Support inbound lead routing and initial coordination.

Track outstanding follow-ups so opportunities and client requests don’t fall through the cracks.

Cross-Functional Coordination

Work closely with:

Sales

Marketing

Finance

Operations

Leadership

Track internal handoffs, responsibilities, and next steps.

Help prevent delays by ensuring teams have the information and documentation required to keep deals moving.

What Makes You a Strong Fit

You:

Are highly organized and detail-oriented

Naturally follow up and close operational loops

Enjoy working with CRMs, calendars, and structured workflows

Communicate clearly and professionally

Can manage multiple priorities simultaneously

Notice missing information and inconsistencies quickly

Are proactive rather than waiting to be reminded

Enjoy supporting high-performing sales teams

Take ownership of accuracy and execution

Required Experience & Skills

1–2 years of experience in:

Sales Support

Administrative Support

Sales Operations

Operations Coordination

Hands-on experience with at least one CRM, such as:

Salesforce

HubSpot

Zoho CRM

Pipedrive

Strong scheduling and calendar management skills

Proficiency with:

Google Workspace

Microsoft Office

Strong written English communication

Excellent organizational skills

High attention to detail

Ability to manage multiple tasks and deadlines

Comfortable working independently in a remote environment

Availability during U.S. business hours

Nice to Have

Experience with:

Proposal preparation

Sales presentations and decks

SDR / BDR workflows

Sales pipeline management

B2B SaaS

Marketing agencies

Recruiting

Professional services

Basic Excel or Google Sheets experience with:

Pivot tables

Dashboards

Trackers

Sales reports

is also valuable.

What a Typical Day Looks Like

You might:

Review and update CRM records

Check active opportunities for missing information

Schedule sales calls and demos

Coordinate calendars across different time zones

Prepare a proposal or presentation for an upcoming meeting

Send follow-up emails and reminders

Update pipeline trackers and sales dashboards

Generate reports for sales leadership

Coordinate internal handoffs between Sales, Finance, and Operations

Make sure outstanding tasks and next steps are completed

In short: You keep the sales engine organized, accurate, and operating without friction so the sales team can focus on building relationships and closing deals.

Key Metrics for Success

CRM accuracy and pipeline cleanliness

On-time meeting scheduling and coordination

Follow-up completion and responsiveness

Proposal and documentation accuracy

Sales reporting accuracy

Pipeline visibility

Reduction in missed tasks and communication gaps

Positive feedback from sales leadership

Why This Role Stands Out

Directly support revenue-generating teams

Gain hands-on experience with modern CRM and sales systems

High ownership over important operational workflows

Collaborative, fast-paced remote environment

Clear and measurable impact on sales team efficiency

Strong career progression into:

Sales Operations

Revenue Operations (RevOps)

Account Management

Business Operations

Sales Coordination

Interview Process

Initial Phone Screen

Spark Hire Intro Video

Video Interview with Pavago Recruiter

Practical Task — CRM Cleanup + Proposal Draft

Client Interview

Offer & Background Verification

Apply Now

If you:

Enjoy keeping systems and workflows organized

Have hands-on CRM experience

Are strong with scheduling, follow-ups, and documentation

Thrive in detail-oriented, fast-moving environments

Want to build your career in sales operations or RevOps

This is a strong opportunity to play a key role behind a high-performing sales team and help keep deals, communication, and operations moving efficiently.

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Originally posted on Himalayas