Senior Administrator, Finance and Invoicing - Market Mapping

This is a position within Haldren and not with one of its clients.

This fully remote role supports high-tempo search delivery by coordinating stakeholders, protecting candidate experience, and keeping workflows predictable across multiple concurrent assignments within South Africa.

Key Responsibilities

Support reporting packs and dashboard inputs for operational oversight

Own end-to-end administrative workflows for searches, including document control and scheduling

Maintain accurate records in CRM and shared drives, ensuring consistent naming and versioning

Coordinate invoicing support, purchase orders, and basic reconciliation with finance teams

Standardise templates and operating procedures to reduce rework and improve consistency

Monitor service levels and flag risks early (turnaround times, response SLAs, quality checks)

Requirements

5+ years in senior administration, operations support, or coordination roles

Experience maintaining CRM or ATS data with strong discipline for data quality

Comfort supporting invoicing, vendor coordination, or basic finance admin workflows

Strong written and verbal communication skills in a professional services environment

High attention to detail, with consistent follow-through on deadlines and stakeholder expectations

Comfort working with confidential information and applying sound judgement

Ability to work effectively in a remote environment with disciplined time management

Benefits

Salary range: 340,000 - 480,000

Remote work arrangement (South Africa)

Opportunities for professional growth

Flat management structure with direct access to decision-makers.

Open communication environment.

Full medical coverage.

Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.

To learn more about the firm and about our candidate services - please visit

US Recruitment Agency, Executive Search & Talent Solutions

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Originally posted on Himalayas