Senior Executive Assistant — Healthcare Practices & Clinics (Physicians, Clinic

Senior Executive Assistant — Healthcare Practices & Clinics (Physicians, Clinic Owners)

Location: Latin America (Colombia preferred)

Type: Full-Time, Remote

Salary:$1,000 – $4,000 USD / month (based on experience & scope)

Reports To: Founder / Clinic Owner / Managing Physician / Practice Manager

About the Role

We are building a private talent network of elite Executive Assistants who support founders, clinic owners, and medical practice leaders across the U.S.

These are not entry-level VA roles.

We work exclusively with senior-level Executive Assistants who have experience supporting:

Private practice owners

Clinic directors

Managing physicians

Healthcare founders scaling multi-site practices

You will act as a true right-hand partner — protecting leadership time, managing patient- and clinic-facing operations, and serving as a trusted proxy when needed.

Many of our placements grow into Operations Manager or Chief of Staff roles in larger practices.

What You’ll Be Doing

Depending on the client and level, responsibilities may include:

Executive Support & Gatekeeping

Full ownership of inbox and calendar

Priority filtering and decision routing

Handling communication on behalf of the owner/physician

Managing confidential and patient-adjacent information

Clinic Operations Support

Coordinating front-desk, nursing, and admin teams

Overseeing appointment flows, scheduling blocks, and follow-ups

Managing vendor relationships (lab services, medical suppliers)

Supporting multi-site logistics, credentialing timelines, and provider onboarding

Managing patient or stakeholder communication (where appropriate)

Administrative & Financial Coordination

Light billing coordination or liaison with billing teams (QuickBooks, practice management systems)

Invoice tracking and vendor payment follow-ups

Document management (patient-facing documents, provider contracts, agreements)

Preparing leadership summaries and operational reports

Execution & Systems

Turning messy requests into completed deliverables

Tracking action items, owners, and deadlines

Improving workflows and creating SOPs for recurring clinical admin processes

Proactively identifying bottlenecks before they become problems

Who We’re Looking For

Required

Minimum 5+ years supporting founders, clinic owners, physicians, or healthcare executives

Direct experience in healthcare, clinics, medical practices, or allied health operations

Fluent English with a near-native accent

Exceptional written communication

Strong discretion and judgment (HIPAA-awareness is a plus)

Comfortable protecting executive time and saying “no” when appropriate

Preferred

Experience supporting multiple providers or multi-site practices

Familiarity with practice management / EHR-adjacent tools (scheduling, billing portals)

Experience working with U.S.-based providers or health systems

Exposure to scaling clinical operations

Why Join Our Network

We do not place every assistant — quality over volume

Once accepted, you’ll be matched with vetted, high-level clients

Long-term roles, not task-based gigs

Competitive compensation aligned with senior responsibility

Opportunity to grow into Practice Operations Lead or Chief of Staff roles

Salary: $1,000 – $4,000 / month

Originally posted on Himalayas