Senior Executive Assistant

We are seeking a highly capable, full-time Senior Executive Assistant to directly support the Founder of a growing coaching business. This individual will replace the current Executive Assistant (who is transitioning into another division) and step into a strategic, leadership-level support role.

This is not a traditional admin position. The ideal candidate will think like the Founder, make aligned decisions independently, manage client touchpoints, track program progress, and oversee team execution to ensure objectives are met.

You will act as a right-hand partner — protecting the Founder’s time, maintaining operational clarity, and driving accountability across the business.

Job Responsibilities:

Executive Support & Decision-Making

Attend leadership and client calls; capture key action items and decisions

Make day-to-day decisions aligned with client’s leadership style and priorities

Anticipate needs and proactively remove operational bottlenecks

Serve as a filter and strategic gatekeeper

Client Experience & Program Oversight

Maintain consistent client touchpoints throughout the six-week coaching program

Track participant progress and ensure milestones are met

Document interactions, outcomes, and follow-ups

Ensure a high-quality and consistent client experience

Team Leadership & Accountability

Oversee and coordinate team members

Delegate tasks and ensure timely completion

Monitor KPIs and project timelines

Hold the team accountable to objectives and standards

Operations & Documentation

Maintain clear documentation of processes and interactions

Track action plans and ensure execution

Support continuous improvement of systems and workflows

Requirements

Required Qualifications

3-4+ years of experience as a Senior Executive Assistant, Chief of Staff, or Operations Lead

Strong leadership presence and decision-making ability

Experience supporting founders, coaches, or service-based businesses

Excellent written and verbal English communication skills

Highly organized with strong follow-through

Comfortable attending calls and representing the executive confidently

Ability to manage multiple priorities without constant supervision

Preferred Qualifications

Experience in coaching, consulting, or personal development industries

Familiarity with CRM and project management tools

Experience overseeing remote teams

Strong emotional intelligence and client-facing confidence

Benefits

What we Offer:

Opportunities for growth and advancement

Work Hours:

Full-time Eastern Time business hours, Remote

Originally posted on Himalayas