Transaction Coordinator - California Real Estate | Remote

Requirements

Transaction Coordinator – California Real Estate | Remote

Position Type: Full-Time, Remote | 1099 Independent Contractor

Compensation: $1,500–$2,000/month

Reports To: Managing Broker

California Real Estate License: Not Required

About the Role

At Pavago, one of our clients, TurboHome Brokerage, is hiring a detail-oriented Transaction Coordinator to manage the administrative and compliance side of California residential real estate transactions from executed contract through close of escrow.

TurboHome is a fast-growing, tech-enabled California brokerage. In this role, you’ll serve as the operational backbone behind its agents—keeping transaction files organized, contractual deadlines on track, required disclosures complete, and documentation audit-ready.

This is an excellent fit for someone who understands California real estate transactions, DocuSign Rooms, contracts, disclosures, and escrow timelines and can manage multiple active files without letting details slip.

What You’ll Own

Transaction Coordination

Open and manage transaction files in DocuSign Rooms

Coordinate transactions from executed purchase agreement through close of escrow

Maintain accurate transaction checklists, documentation, and status updates

Support multiple agents and concurrent transactions

Ensure every file progresses smoothly toward closing

Contract & Compliance Review

Review contracts, addenda, and disclosures for completeness and compliance with:

California DRE requirements

Brokerage policies and procedures

Transaction recordkeeping standards

Identify missing signatures, forms, dates, or documentation before they become compliance issues.

California Disclosures

Collect, track, and confirm execution of required California disclosures, including:

TDS

NHD

SPQ

AVID

Other applicable buyer and seller disclosures

Maintain complete, organized, and audit-ready transaction files.

Deadline & Contingency Management

Track and calendar critical contractual deadlines, including:

Inspection periods

Loan contingencies

Appraisal contingencies

Other contingency periods

Close-of-escrow dates

Proactively communicate upcoming deadlines and flag anything at risk of being delayed or missed.

Document & Signature Coordination

Prepare and route transaction documents for signature

Manage e-signature workflows through DocuSign and similar platforms

Confirm documents are properly executed and returned

Maintain accurate versions of contracts, addenda, disclosures, and supporting documentation

Agent, Client & Vendor Communication

Serve as a coordination point between:

Real estate agents

Buyers and sellers

Escrow and title officers

Lenders

Vendors

Provide clear updates, follow up on outstanding items, and help keep everyone aligned throughout the transaction.

Closing & Transaction Support

Coordinate ancillary transaction requirements such as:

Home warranty orders

Repair documentation

Vendor scheduling

Outstanding closing documentation

Ensure transaction files remain complete and organized through close of escrow.

What Makes You a Strong Fit

You:

Know how California residential transactions move from contract to close

Are highly organized and deadline-driven

Catch missing documents and details before they become problems

Can confidently manage several active transactions at once

Communicate professionally with agents, clients, lenders, and escrow teams

Follow up proactively rather than waiting to be reminded

Maintain clean and compliance-ready transaction files

Required Experience & Skills

1–3+ years of experience as a:

Transaction Coordinator

Escrow Assistant

Real Estate Transaction Support Specialist

Similar real estate operations professional

Working knowledge of California residential purchase contracts

Understanding of California transaction timelines and disclosure requirements

Familiarity with DocuSign Rooms or similar transaction management systems

Experience with electronic signature platforms

Strong organizational and deadline-management skills

Excellent written and verbal English communication

Ability to support multiple agents and active transactions simultaneously

High attention to detail and accuracy

A California real estate license is not required for this position.

Nice to Have

Experience supporting multiple real estate agents simultaneously

Experience in a California brokerage environment

Familiarity with Dotloop Sign or similar platforms

Strong knowledge of California disclosure workflows

Bilingual English/Spanish

What a Typical Day Looks Like

You may:

Review newly executed purchase agreements

Open and organize files in DocuSign Rooms

Review contracts and disclosures for missing information

Track inspection, appraisal, loan, and contingency deadlines

Route documents for signatures

Follow up with agents, escrow officers, lenders, and clients

Collect outstanding disclosures and supporting documentation

Coordinate warranties, repairs, or vendors

Prepare transaction files for closing and compliance review

In short: You keep every transaction organized, compliant, and moving from executed contract through close of escrow.

Key Metrics for Success

Zero missed contractual deadlines

Complete and compliant transaction files

Accurate tracking of contingencies and closing dates

Fast resolution of missing documents and signatures

Consistent communication and follow-up

Audit-ready brokerage records

Smooth, on-time closings

Strong agent and broker confidence in transaction operations

Why This Role Stands Out

Fully remote opportunity

Direct involvement in California residential real estate transactions

Work with a fast-growing, tech-enabled brokerage

High ownership over transaction operations

Exposure to multiple agents and concurrent deals

Opportunity to deepen expertise in:

California real estate compliance

Transaction coordination

Escrow workflows

Brokerage operations

DocuSign Rooms

Interview Process

Initial Screening Call

Recruiter Interview

Client Interview

Final Decision & Offer

Apply Now

If you:

Have hands-on California transaction coordination experience

Understand residential contracts, disclosures, and escrow timelines

Can confidently manage multiple active files

Are meticulous about documentation and compliance

Know how to keep transactions moving without missed deadlines

We’d love to hear from you.

Apply now and help keep California real estate transactions organized, compliant, and on track from contract to close.

Originally posted on Himalayas