US Finance & Accounting Manager

Work Setup: Remote

Shift: US Shift

Schedule: 9pm - 6am MNL

We are seeking a detail-oriented and dependable US Finance & Accounting Manager to oversee day-to-day financial operations. This role is hands-on and operational, responsible for invoicing, collections, payroll, commission tracking, vendor payments, and maintaining accurate financial records in QuickBooks Online.

Qualifications:

5 to 10 years of accounting or bookkeeping experience

Advanced proficiency in QuickBooks Online

Experience managing commissions and variable compensation

Comfortable handling collections professionally

Experience coordinating with external CPAs

Strong organizational skills and attention to detail

Clear written and verbal communication skills

Experience in service-based businesses

Preferred:

Experience with international payments

Experience in recruiting, SaaS, or professional services environments

Job Responsibilities:

Billing & Invoicing

Create and manage up to 100 invoices per month in QuickBooks Online

Ensure billing accuracy across multiple service lines

Maintain documentation of contracts, billing terms, and commission structures

Respond to client billing inquiries

Accounts Receivable & Collections

Track all incoming payments (U.S. and international)

Manage AR aging reports

Proactively follow up on outstanding balances via email and phone

Maintain disciplined collection processes

Commission Management

Calculate recruiter and channel commissions

Track variable and residual compensation structures

Ensure timely and accurate commission payouts

Payroll & Contractor Administration

Process U.S. payroll for approximately 10 employees via QuickBooks

Manage 1099 contractor payments

Prepare and coordinate W-2 and 1099 filings

Oversee 401(k) contributions and related payments

Accounts Payable

Manage vendor and contractor payments

Oversee recurring expenses and credit cards

Coordinate international payments and wires

Financial Accuracy & Reporting

Maintain accurate books on a cash basis

Reconcile bank and credit card accounts

Maintain clean general ledger records

Export monthly financial reports from QuickBooks

Coordinate with CPA on tax filings and year-end close

Originally posted on Himalayas