Virtual Assistant - EMPBLSP01

Virtual Assistant

Location: South Africa, Remote

Employment Structure: Independent Contractor

Standard Working Hours: 04:00am SAST - 10:00am SAST - Part-Time ( Flexible )

Salary Range: R17 000 per month depending on experience and expertise



About Our Client



Our client is an exciting girls' football initiative currently in its inaugural season. With a strong focus on community collaboration and empowering young girls through sport, they are building a foundation for future football clubs across South Africa.

The role



You will work closely with the Founder to ensure the smooth running of daily operations across Brisbane and Cape Town. From managing administration and coordinating schedules to keeping everything organised and on track, you will play a key role in allowing the Founder to focus on partnerships, player development and business growth. This role is ideal for someone who is highly organised, proactive and confident in taking initiative without needing constant direction.



Key responsibilities

Founder support

Manage the Founder's calendar, appointments and meetings across Brisbane and Cape Town time zones

Monitor and organise the inbox, triage enquiries and draft replies for approval

Prepare agendas, take notes and follow up on actions after meetings



Partnerships and stakeholders



Track correspondence with partners, sponsors, clubs and community stakeholders

Maintain partnership records, agreements and key dates in one place

Prepare documents, reports, presentations and correspondence

Program operations

Support Season One logistics, match days and events from a coordination point of view

Coordinate tasks and deadlines across projects and people on the ground

Keep spreadsheets, records and internal documentation accurate and current

Systems and admin

Complete data entry, research and general administrative tasks

Support scheduling and basic admin for social media. Content creation sits with a separate role.

Spot ways to improve how we organise and run things, and put them in place

Safeguarding, confidentiality and representation

We work with girls and their families, so the following are conditions of the role.

Follow the clients safeguarding policy at all times

Complete a background or working-with-children check

Keep player, family, partner and sponsor information strictly confidential

Represent the company in its approved voice. Make no commitments, public associations or mentions of partners without the Founder's sign-off.



What you'll bring ( Essential )



Experience as a Virtual Assistant, Executive Assistant, Personal Assistant or similar

Strong written English. You can draft a professional email that needs no rewriting.

Excellent organisation and time management across competing priorities

Strong attention to detail and comfort working independently with limited supervision

Confidence with [Microsoft 365 / Google Workspace — name your stack] and other online tools, and the ability to pick up new systems quickly

A genuine interest in women's sport, girls' football or African sporting communities



Nice to have



Experience supporting a founder or an early-stage organisation

Experience with CRM or project management tools

Experience supporting events, partnerships or community programs

Familiarity with South Africa, or experience working across time zones

What success looks like

Nothing falls through the cracks: tasks, follow-ups and deadlines are met

The Founder's calendar, inbox and documents stay organised across both time zones

Partners and stakeholders get timely, professional responses in the companies voice

Records and agreements are current and easy to find

The Founder spends more time on strategy, partnerships and the program itself

Originally posted on Himalayas