Virtual Legal Assistant

About the Role

Our client is a small law firm on the U.S. East Coast seeking a Virtual Legal Assistant to support the attorney and existing legal assistant. The role covers general legal administrative support, case organization, and light guardianship/accounting-related tasks. This position starts part-time with strong potential to move to full-time.

Key Details

Schedule: 20 hours/week to start, with potential to grow to full-time

Time Zone: Must work Eastern Time (ET) business hours

Responsibilities

• Open and organize new case files

Manage the attorney's calendar and schedule meetings

Provide light legal support work as needed

Prepare and file documents with the courts as directed by the attorney

Maintain organization within Time Matters case management software

Draft and send emails on the attorney's behalf; stay CC'd on correspondence to follow up with other attorneys regarding motions

Follow up with care facilities and other third parties to gather information needed for annual guardianship accountings

Perform data entry of financial information (bank statements, client expenses) into Excel spreadsheets

Support overflow work for the firm's in-house legal assistant

Requirements

Minimum 3-4 years of experience as a legal assistant or virtual assistant

Strong proficiency in Microsoft Excel (near-essential)

• Experience using Microsoft Outlook

Familiarity with Time Matters software preferred; training will be provided

Highly organized with strong attention to detail

Comfortable with data entry and general administrative/legal support tasks

Available to work during Eastern Time business hours

Nice to Have

Spanish language proficiency (a strong plus, not required — many of the firm's clients communicate in Spanish)

Originally posted on Himalayas